Checklist #

This page attempts to list all the things that a new starter should remember to do. It makes no guarantees of completeness, and attempts to list both compulsory things and optional ones. It has been written by new starters as they go. If you’ve recently started in REG and find yourself doing anything related to getting started, that others might want to do as well but that is not on this list, please add it. If anything is unclear, please figure it out by e.g. asking your buddies, and then clarify it here.

Meetings #

• Attend buddy meeting
• Attend HR induction
• Attend IT induction
• Meet with line manager
• Shadow meetings (if you don’t have access to the HackMD, ask someone in charge of onboarding)
• Join in for welcome coffee(s)

HR tasks #

• Complete Agenda screening (hopefully this happened already before you started, but if you haven’t received an email about this, ask HR)
• Do a bazillion things on Cezanne:
  • Enter specific personal details, most important are:
    • DOB
    • Home address
    • Emergency contact details
    • Bank details
    • NI
  • Health form
  • Additional characteristics form
  • Complete and reupload in Cezanne documents area:
    • “BL partners - Health, Safety and Security” form
    • HMRC new starters form
    • “Right to work” document
    • Signed and dated scanned contract (can just upload the version signed with DocuSign before joining)
• British Library pass:
  • “BL partners - Health, Safety and Security” form: complete and reupload in Cezanne documents area
  • Upload photo to Documents section on Cezanne (where other starter forms are provided)
  • HR require Agenda Screening report (no action if already completed Agenda Screening before starting)
• Temporary pass, line manager emails reception to request
• Send P45 from previous job to HR contact directly by email
• Read about health and dental insurance, decide whether to sign up
• Check the Turing Benefits site, to see if there are useful discounts there
• Send to HR for the next Turing Town Hall meeting:
  • Casual photo
  • Fun fact(s)
• Provide a description for the ATI webpage (https://alan-turing-institute.github.io/REG-handbook/docs/onboarding/new_joiners/systems_set_up#create-a-public-profile-on-the-turing-website)
• Verify your MoorePay account (for payslips). Verification email will be sent to you in your first month of employment. See Payroll and Payslip enquiries on Mathison for more information.
• Verify your Certify account (for expenses). The Certify Mathison page contains a Travel & Expenses Policy Compliance Form which has to be filled in and emailed to Finance to activate your account.

GitHub and communications #

• Get access to private GitHub repos (fill in this form and send your GitHub username to the person responsible for GitHub (see The REGistry) to join the alan-turing-institute GitHub organisation
• Join Turing Slack
  • Go through public Slack channels, decide which ones to join
• Request account on Harvest and Forecast by asking the the person in charge of researcher tool management, or your buddies to get you set up (to clarify, it is one account but allows you sign in to both) https://alan-turing-institute.github.io/REG-handbook/docs/onboarding/new_joiners/systems_set_up#harvest-and-forecast
• Read through the new joiners pages of the REG handbook
• Have a look at REG projects on the Project tracker in the Hut23 GitHub Repo. Read through the Project Tracking page to learn how we set our preferences for projects by using emojis, and start emoji-ing for the projects in the “Finding people” and “Awaiting go/no-go” columns.
• Have a look at the Service areas. There is no pressure to join one right away so you can take some time talking to people and finding an area that interests you.
• Add the shared REG Calendar to Outlook
• Familiarise yourself with how to Book Rooms
• Submit an IT request to upgrade Zoom account from Basic to Pro
• Send a short informal bio to the REG newsletter owner.

Sign up for ongoing activities #

• Feel free to put yourself down for a tech talk (12:30 pm on Tuesdays): you can see if any open dates in the schedule work for you, and then let the person in charge of tech talks know.
• Read up about (and perhaps join—we recommend you do!) the Society of Research Software Engineering
• Sign up for any of the EDI network groups which might interest you