Author guidelines

As an author, you will be asked to provide the following:

  1. A poster in pdf format.
  2. A 1 hour slot where you are available to answer questions from the “audience” on Zoom.
  3. A video presenting your poster (optional).

See below for further guidelines and advice on each of these categories.

Submit your poster and video via email to student-posters@turing.ac.uk

Notes

  • Place your poster title in the subject line of the email.
  • If submitting multiple entries, please send separate emails for each entry.
  • If your video file is larger than the file size limit on outlook (20 MB) save it to OneDrive and send us a link to it instead.

Posters

  • You have to submit a poster in order to participate in the showcase as an author.
  • Provide your poster in a single-page pdf file.
  • We do not require specific page dimensions, but make sure font sizes and figures are scaled appropriately.
  • Posters are made available to the general public on the first day of each showcase (16th and 23rd of September respectively) and remain open thereafter.
  • You decide how your poster is structured, but try to strike the right balance between too little and too much text. The same principle applies to figures. Since this is a virtual event, viewers can navigate your poster freely, zooming in on particular sections as required. So you can choose to follow a more traditional structure, resembling an academic paper, or a less dense structure that would be more adequate for a public display (in-person). Either way, we encourage you to be creative!

Q&A sessions

  • Your participation in the Q&A sessions is compulsory.
  • These are organised in hourly time slots and you are assigned 1 of 6 distinct slots, with up to two Q&A sessions running simultaneously.
  • Q&A sessions take place on the second day of each showcase. This allows people to view your poster beforehand and attend the Q&A with questions prepared.
  • You may use existing presentation slides, schematics and other auxiliary material during the Q&A.

Video

  • It is optional to record a video presenting your poster.
  • You can choose to do a video in one or both of the following formats:
    • Short: 1 minute video where you provide project highlights, similarly to a lightning talk. Think of this as an opportunity for the participants to skim through your poster when deciding which ones interest them the most.
    • Long: 5 to 10 minute video with an in-depth description and discussion of your work, as you would do in a talk. You may use slides and other supporting material.
  • If you are not comfortable with recording video or audio, you can instead record your screen and use captions.
  • Useful software on MacOS: