(complete_data_ingress_form)=

# Complete data ingress form

:::{warning}
For any projects working with NHS patient data, please ensure that evidence of compliance with the [NHS National Data Opt-Out](https://digital.nhs.uk/services/national-data-opt-out) must be added to the **supporting documents** folder in Sharepoint.
:::

## Background

There are a number of things we need to confirm, both internally and with the data provider, in order to safely ingress data.
This includes the contact details for the person who will ingress data from the data provider, what the data includes and how and when ingress will take place.
This then needs to be signed off by the appropriate responsible people as listed in the {ref}`project initiation form <complete_project_initiation_form>`.

## TRE Data Ingress Process Form

1. In your SharePoint folder, go to `data ingress -> Turing TRE Data Ingress Process`

2. Fill in the required project details:

   - **Project name:** The name of your project
   - **Data Ingress contact name:** The name of the person who will perform data ingress. This is likely to be the DPR, though they may have nominated somebody else.
   - **Data Ingress contact email:** The email of the person who will perform data ingress. This is likely to be the DPR, though they may have nominated somebody else.
   - **Data Ingress contact IP:** (Optional) If ingress will happen by `Temporary write-only upload token`, the public IP address of the person who will perform data ingress. This is likely to be the DPR, though they may have nominated somebody else.

3. Fill in the required data ingress details:

   - **Summary of data for ingress:** An overview of the nature and contents of the data to be ingressed. This is needed so we can confirm the correct data is in the environment once ingress has taken place.
   - **Method of ingress**: Our preferred method of ingress is {ref}`perform_data_ingress_ase`. However we understand this may not be possible for certain data providers. If this is not possible, please refer to {ref}`process_data_ingress` to see other possible methods of ingress, have a conversation with the {ref}`system administrator <role_trusted_research_sysadmin>` to determine the best method for ingress, and record it here.
   - **Intended date of data ingress:** The date on which, or date window during which, ingress is planned.
   - **Additional information required for ingress:** Any additional information required for ingress. This may be especially required if the method of ingress is different than usual. If no further information is required write `N/A` or `None`.

4. Share the TRE Data Ingress Process Form to sign via DocuSign with the DPR, and the trusted research team by emailing [trustedresearch@turing.ac.uk](mailto:trustedresearch@turing.ac.uk)

5. Add the signed document to the SharePoint folder `data ingress -> signed`

## Supporting Documents

Please upload any useful supporting documents, for instance Data Sharing Agreements, to the folder `data-ingress -> Supporting documents`.

## NHS patient data

If the project is working with NHS patient data, evidence that [the data provider is opt-out compliant](https://digital.nhs.uk/services/national-data-opt-out) must be in the `data-ingress -> Supporting documents` folder.