(process_user_training)=

# User training

## Purpose

Turing TRE users must each have a user account.
These accounts are used to log in to the Turing TRE.
The purpose of this document is to define how and when such accounts should be created.

## Scope

This procedure covers user account creation for all projects running in the Turing TRE.

## Responsibilities

:::{table}
:widths: auto
:class: responsibilities

| Role | Responsibility |
| ---- | -------------- |
| {ref}`role_project_team` | Provide evidence of training completion and agree to the terms of use |
| {ref}`role_project_data_manager` | Complete user information form, determine training requirements and collect training certificates |
| {ref}`role_trusted_research_data_manager` | Ensure that user information is correctly logged |

:::

## Procedure

1. **Complete user information form**:
   - **Responsible:** {ref}`role_project_data_manager`
   - Navigate to the **{menuselection}`user-information --> users.xlsx`** spreadsheet in Sharepoint
   - Fill out the form following `the guidance here <complete_user_information_form>`.

2. **Determine user access requirements**:
   - **Responsible:** {ref}`role_project_data_manager`
   - Work with the {ref}`role_project_data_manager` to determine which users will need to complete which training courses.
   - Guidance on what will be needed is {ref}`available here <determine_user_access_requirements>`.

3. **Complete user training**:
   - **Responsible:** {ref}`role_project_team`
   - Each user needs to provide evidence that they have completed all their required training.
   - For each required training course, follow the guidance below on how to obtain a completion certificate:
     - {ref}`training_gdpr`
     - {ref}`training_elfh`
     - {ref}`training_mrc`

4. **Agree to terms of use**:
   - **Responsible:** {ref}`role_project_team`
   - Each user needs to agree to the appropriate terms of use.
   - Ask your {ref}`role_project_data_manager` to send you the appropriate **Terms of Use** to DocuSign.

5. **Add certificates in Sharepoint**:
   - **Responsible:** {ref}`role_project_team`
   - Navigate to the **{menuselection}`user-information --> training-certificates`** spreadsheet in Sharepoint
   - Ensure that completion certificates and signed **Terms of Use** are uploaded for each user in the {ref}`role_project_team`.

6. **Update user information form**:
   - **Responsible:** {ref}`role_trusted_research_data_manager`
   - Update the **{menuselection}`user-information --> users.xlsx`** spreadsheet with the completion and expiry dates for each training course.