Project initiation

Purpose

Each project in the Turing TRE must go through an initiation process. This involves recording the scope of the data and research that will be carried out, as well as the people who will be doing this. The purpose of this document is to define the process by which this information is recorded.

Scope

This procedure covers all projects running in the Turing TRE.

Responsibilities

Role	Responsibility
🧑‍🔬 Project team	Filling out project initiation form
🧑‍🏫 Project data manager	Filling out project initiation form and requesting Azure credits
🧑‍💻 Trusted research data manager	Creating Sharepoint folder and GitHub issue

Procedure

           flowchart TD
      sharepoint(🧑‍💻 Create Sharepoint folder)
      github(🧑‍💻 Create GitHub issue)
      form(🧑‍🏫 Complete initiation form)
      azure(🧑‍🏫 Obtain Azure credits)
      sharepoint-->github
      sharepoint-->form
      form-->azure

      classDef trusted_research_data_manager fill:#dae8fc,stroke:#6c8ebf;
      classDef project_team fill:#fff2cc,stroke:#d6b656;

      class sharepoint,github trusted_research_data;
      class form,azure project_team;
    

1. Create Sharepoint folder:

   • Responsible: 🧑‍💻 Trusted research data manager

   • Navigate to the Trusted Research Sharepoint

   • Copy the templates ‣ YYYY-MM generic project template template to the project_sres folder, giving it an appropriate name

   • Give edit access to all data managers for this project

2. Create GitHub issue:

   • Responsible: 🧑‍💻 Trusted research data manager

   • Create a new issue on the trusted-research repo using the SRE deployment template

     • Project name: An informative name for the project.

     • SRE name: Choose a short SRE ID to identify the SRE.

     • Data Safe Haven version: Ask the system administrators which Data Safe Haven version is being used.

     • Project SharePoint folder link: The folder you created

   • Add this issue to the TRESA - SRE board

   • Assign this issue to a specific system administrator and data manager who will be the primary Trusted Research team contacts for this project.

3. Complete initiation form

   • Responsible: 🧑‍🏫 Project data manager

   • Work with the project team to decide on the appropriate security tier using this guidance.

   • Work with the project team to complete the Project Initiation Form using this guidance.

   • Add the signed form to the project_initiation ‣ signed folder in Sharepoint

4. Obtain Azure credits

   • Responsible: 🧑‍🏫 Project data manager

   • Work with the project team to estimate Azure costs using this guidance.

   • Make a request for Azure credits using this guidance.