Arrange data egress#

This task is the responsibility of Project Team.

Similarly to arranging data ingress there are a number of things we need to confirm in order to safely egress data.

Process#

TRE Data Egress Process Form#

  1. In your SharePoint folder, go to data egress -> Turing TRE Data Egress Process

  2. Fill in the required project details:

    • Project name: The name of your project

  3. Fill in the required data egress details:

    • Summary of outputs for data egress: An overview of the nature and contents of the data/code to be egressed. This is needed so we can confirm that only the requested data is allowed out of the environment.

    • Classification of outputs: Tier at which the outputs will be classified. This may affect allowable egress methods.

    • Method of data egress: Have a conversation with the Trusted Research Environments Service Area (TRESA) and Trusted Research Environments Service Area (TRESA) to determine the best method for ingress, and record it here. Our preferred method of egress is by Temporary read-only download token - as written in our documentation. Depending on the classification tier, other methods may be available.

    • Intended date of data egress: The date on which, or date window during which, egress is planned.

    • Additional information required for egress: Any additional information that might be relevant

    For each individual who needs access to any of the egressed data, you will also need to fill out the required information:

    • Contact name: The name of the person who will be given access to the egressed data.

    • Contact email: The email of the person who will be given access to the egressed data.

    • Contact IP: (Optional) If this person will be connecting from a known, static public IP address or range then enter that here. You can enter “Internet” here to allow access from any IP address but please note that this increases the risk that an unauthorised person could gain access to the data.

    • Which data?: By default this person will be given access to all data listed above, but if they only need access to a subset, please add details here.

  4. Share the TRE Data Egress Process Form to sign via DocuSign with the named parties, including Trusted Research Environments Service Area (TRESA) (trustedresearch@turing.ac.uk).

  5. Add the signed document to the SharePoint folder data egress -> signed